Study Regulations

The Study Regulation sets out the full framework governing the BSc in Information Technology programme — from admissions and tuition to examinations, the Thesis Project, internships, student mobility, graduation, and quality assurance. Below is a condensed, chapter-by-chapter overview of all 72 articles. For the complete legal text, download the official document.

Download Full Study Regulation (PDF)

Chapter 1: Institutional Framework

Article 1 — General Principles

• Four-year international undergraduate programme, “Information Technology”, under Law 4957/2022 (Foreign Language Study Programmes)
• Minimum 240 ECTS, leading to a Level 6 qualification (National & European Qualifications Frameworks)
• 60 ECTS per academic year
• All teaching, degrees, and certificates entirely in English

Article 2 — Objectives of the Programme

• Addresses the gap in foreign-language Computer Science/Informatics education in Greek public universities
• Trains IT professionals for global market needs: cloud & pervasive computing, AI & data science, cybersecurity
• Strengthens research, international collaboration, and the University’s outward orientation
• Promotes extensive use of Free and Open Source Software (FOSS) across the curriculum

Article 3 — Content and Academic Outcomes

• Curriculum integrates cloud computing, AI/data science, and cybersecurity with practical/lab-based training
• Graduates can analyze problems and design, implement, and evaluate computing systems
• Learning outcomes include teamwork, HCI analysis, ethical/professional awareness, communication, and project planning

Article 4 — Management of the Programme

• Governed by the HUA Senate, the Study Program Committee (SPC, 7 members), the Program Director, and the Department Assembly
• Administrative/secretarial support provided by the Department Secretary; external collaborators may be hired under supervision

Article 5 — Student Representation

• Students participate via representatives in University and Department governing bodies
• Assemblies/events require prior authorization from the Dean or Rector

Article 6 — Benefits and Services for Students

• Full access to HUA facilities, infrastructure, and services for the duration of studies
• Access to student restaurants and free accommodation under certain conditions, plus transport-related benefits

Article 7 — Student Service Center (SSC)

• Informs students about University operations, rights/obligations, and available services
• Includes Student Welfare Services and the Office of Studies and Career Office (employment/study-continuation counseling)
• Liaises with the Internship Office and international mobility coordination

Article 8 — Students Support Unit (SSU)

• Supports Erasmus and international students throughout their studies (erasmus.hua.gr); provides Greek-language course info
• A dedicated BSc IT support office (under the Program Secretariat) assists with enrolment, residence permits, and student visa procedures (incl. liaison with Greek consulates and authorities)
• Helps with accommodation, health insurance, tuition payment, AFM (tax number), bank accounts, and utilities
• Refers students to the Study in Greece portal for further settlement services

Article 9 — Support Structure for Staff & Students / Innovation Center

• The “Aikaterini Maridaki-Kassotaki” structure provides organized psychological/pedagogical support to staff and students
• The Center for Sustainable and Responsible Innovation and Entrepreneurship promotes socially beneficial research and innovation

Article 10 — Student Ombudsperson & Faculty Advisor for Special Needs

• Student Ombudsperson (SO) mediates between students and faculty/administration (excluding exam/grading matters)
• Faculty Advisor for Students with Special Educational Needs (FASEN) supports inclusion and full participation in University life

Article 11 — Library and Information Center (LIC)

• Reading room, computers, lockers, user-training seminars, borrowing and photocopying services
• Some services available remotely

Article 12 — Language Teaching Center (LTC)

• Offers specialized scientific-language courses for all HUA students
• For international students: Greek language courses at introductory and advanced level, plus other languages

Article 13 — Electronic Services

• Students receive a personal username/password for email, cloud storage, e-learning, and University applications
• Students are responsible for account security, privacy, and their own data backups
• Misuse of electronic services can lead to immediate account deactivation

Article 14 — Provisions for Students with Disabilities / Special Needs

• University maintains accessibility infrastructure (ramps, elevators, designated parking, etc.)
• Staff support uninterrupted participation in academic life

Article 15 — Institutional Awards, Scholarships & Educational Loans

• Merit-based awards/scholarships, funded by donations, sponsorships, bequests, and University income
• Interest-free educational loans may be available under University regulations
• Graduates eligible for postgraduate scholarships via the Spyros Harokopos & Evanthia Harokopou-Petroutsi Foundation

Article 16 — Use of Facilities and Resources

• Students must return facilities/equipment in good condition; damage costs are charged to those responsible
• Special-risk labs/equipment may have additional usage regulations
• Student association events require written Rector approval (request ≥5 days in advance); unauthorized use leads to disciplinary action and repair costs

Chapter 2: Structure & Operation of the Programme

Article 17 — Duration

• Each academic year has two semesters of roughly 12 weeks of instruction
• Course timetables announced two weeks in advance; semester extensions only in exceptional, legally-defined cases

Article 18 — Academic Planning and Timetable

• Academic year runs September 1 – August 31, split into winter and spring semesters (dates set by the Senate)
• Attendance of lectures/labs may be mandatory or optional per PC/School Assembly decision
• A course is considered “not taught” if delivered hours fall below 4/5 of the curriculum requirement

Article 19 — Holidays

• Winter semester: October 28, November 17, Christmas break (Dec 23 – Jan 6), and January 30
• Spring semester: Clean Monday, March 25, Easter break (Holy Monday – St. Thomas Sunday), May Day, and Pentecost

Article 20 — Categories of Candidates

• Category 1: foreign citizens (EU or non-EU) who graduated from high school physically located abroad
• Category 2: graduates of a foreign-curriculum school operating in Greece, provided neither they nor their parents hold Greek citizenship and they attended at least the last two years abroad/at that school full-time

Article 21 — Student Admission & Selection Criteria

• Maximum 50 admissions per year; required documents: application/CV, secondary-education proof, English proficiency (TOEFL iBT 70 / IELTS 6.0 or equivalent), ID/passport, motivation letter
• Three-stage evaluation: qualification screening, ranking by the Application Evaluation Committee (AEC), then interviews
• Criteria include diploma grade, relevant coursework/awards, motivation letter, training/seminars, volunteering, and language certificates
• Selection finalized 3 months before the semester starts; health insurance proof required at each semester’s enrolment
• Tuition fees paid into a Harokopio University Research Committee bank account; first instalment due at enrolment

Article 22 — Enrollment and Student Status

• Minimum 8 semesters; first-year orientation event covers structure, thesis/internship/mobility, and the Academic Advisor system
• Enrolment each semester; elective course registration within the first 2 weeks of teaching
• One course replacement per semester allowed, subject to PC approval
• Extra electives beyond 240 ECTS can be recorded in the Diploma Supplement if not counted toward the degree

Article 23 — Duration of Studies

• Minimum 8 semesters, maximum 10 for full-time students
• Exceeding the maximum results in PC deregistration unless an exceptional extension is granted
• Loss of student status (and all related benefits) once the maximum duration expires

Article 24 — Tuition Fees

• €9,600 per year; €38,400 total for the programme — non-refundable if studies are discontinued
• Paid in 4 instalments: 30% by Sept 5, 25% by Dec 31, 25% by Mar 1, 20% by May 31
• No additional admission or administration fees
• Unpaid fees bar the student from sitting that semester’s exams; fee changes apply only to new academic years (non-retroactive)

Article 25 — Exceptional Extension Beyond Max Duration

• Available for serious health/personal reasons affecting the student or a close relative (parent, spouse, civil partner)
• Application to the PC via the Secretariat with supporting documents (medical certificate, family status certificate); can be renewed if conditions persist

Article 26 — Interruption of Studies

• Up to 2 years total, taken in increments of at least one semester; student status (and rights) suspended during this time
• Application to the PC with reasons and supporting documents; student must return their Academic ID and clear Library/Welfare obligations
• Automatically lifted at the end of the period, or the student may return early via application

Article 27 — Part-Time Studies

• Requires enrolment in at least 2 courses per semester; doubles the overall study duration
• Total tuition stays the same, but per-semester fees are calculated at €160 per ECTS credit enrolled

Article 28 — Content of the Study Programme

• Curriculum defines course titles, content, weekly hours, sequencing, learning outcomes, ECTS, and required staff qualifications
• All courses run on the e-learning platform (e-class) with descriptions, exam procedures, and materials
• Minimum 240 ECTS total, structured as 60 ECTS per academic year; course info published in English

Article 29 — Course Description Guide

• Each course has an analytical guide (activities, type, prerequisites, learning outcomes, content, assessment methods, ECTS, bibliography)
• Maintained by the instructor and approved by the PC; may be completed electronically

Article 30 — Teaching Methods

• All courses taught on-site, in English
• Methods include theoretical lectures, laboratory exercises (optional or compulsory depending on the course), and assignments

Article 31 — Academic Advisor

• Academic Advisors guide and support students through their studies, per the Department’s published Academic Advisor Regulation

Article 32 — Students’ Rights

• Timely information about academic matters, free expression of views within academic freedom
• Right to evaluate teaching, administration, and institutional decisions
• Right to use University facilities, social benefits, and to submit complaints/regrading requests
• Right to representation in collective bodies, participation in student associations, and remunerated University activities

Article 33 — Students’ Obligations

• Stay informed about regulations, the Code of Ethics and Good Practice, and the academic calendar
• Uphold the University’s reputation, respect/protect facilities, and keep premises clean
• Check institutional email regularly and make proper use of electronic services

Article 34 — Complaint Management Regulation

• A dedicated Regulation (published on the UPS website) describes how students can submit complaints and how they are handled

Article 35 — Selection & Obligations of Teaching Staff

• Instructors may include HUA faculty/specialized staff, emeritus professors, collaborating instructors from foreign universities, appointed instructors, visiting professors/researchers, and recognized external scientists
• Teaching assignments decided by the SPC based on the Director’s recommendation, issued before each semester
• Instructors must: stay current in their field, be accessible to students, publish clear course plans, grade and announce results promptly via e-class, supervise theses responsibly, accept evaluation processes, and announce ≥5 thesis topics per period if full-time

Article 36 — Code of Ethics and Good Practice (CEGP)

• Published on the Department website; sets out conduct rules for the whole academic community, including students

Article 37 — Student Violations

• Disciplinary offenses include: compromising exam integrity, plagiarism/IP violations (including unapproved AI-generated assignments), intentional property damage, obstructing University operations, and infringing on others’ personality/diversity
• Governed by applicable legislation and the Code of Student Conduct and Good Practice

Chapter 3: Student Assessment

Article 38 — Examination Periods

• Three exam periods per year: January–February (3 weeks), June (3 weeks), and September (4 weeks); no classes held during these periods
• September period covers both winter and spring semester courses
• Final-year students (8 semesters completed) may, under PC conditions, sit all owed courses in the January–February period

Article 39 — Organization of Examinations

• Exam timetable (date/time/location) announced at least 3 weeks in advance; makeup sessions arranged if an exam can’t proceed
• Written exams capped at 3 hours; instructor must be present throughout
• Grades announced via e-class within 15 days; students can request regrading within 5 days; grade lists submitted to the Secretariat within 20 days
• Exam papers kept for 1 year then destroyed
• After 3 failures in a course, a student may request evaluation by a 3-member committee (excluding the original instructor)

Article 40 — Examination Schedule

• Prepared by a person appointed by the School Assembly; published on the UPS website and emailed to students

Article 41 — Margins of Leniency

• Instructors must accommodate documented learning difficulties
• Exam/thesis grades rounded to the nearest whole number
• Maximum lab absence allowed is 20% of total sessions; exceeding this excludes the student from the lab component of assessment

Article 42 — Regrading

• Students may review their exam papers and request regrading within 5 days of results being announced, before grades are entered into the system

Article 43 — Midterm Examinations (Progress Tests)

• Optional in courses without a lab component; timing and weighting toward the final grade must be announced in the first week of classes

Article 44 — Assignments

• May be mandatory or optional, individual or group-based; schedule announced in week 1 and never due during exam periods
• Instructors check for originality/plagiarism and may opt for oral examination on the assignment
• Substitute assignments may replace final exams, but a September exam or new assignment must remain available for those who need it

Article 45 — Recognition of Courses

• Students may request recognition of courses already passed at another institution, exempting them from re-examination
• Granted by the PC following a request and instructor recommendation

Article 46 — Grading

• Final grades use a 0–10 whole-number scale (midterms/assignments may use non-integer grades)
• Minimum passing grade: 5

Chapter 4: Thesis Project

Article 47 — General Framework and Purpose

• Mandatory in the final (8th) semester, worth 15 ECTS, completed individually
• Combines literature review, development, and evaluation of a system, tool, or methodology aligned with the Department’s research areas
• Serves as preparation for future professional/research careers in IT

Article 48 — Assignment

• Assigned to students in their 7th semester or later with at most 2 mandatory courses outstanding (up to the 5th semester)
• Topics published in the first 10 days of October/March; each full-time instructor must propose at least 5 topics per period
• Projects may be done in collaboration with external organizations (TPCO), or proposed by students with a supervisor’s agreement
• Final assignment made by the PC, which also appoints a 3-member advisory/examination committee; max 2 students per project

Article 49 — Completion and Structure

• Written in English; equivalent to ~3 man-months of effort
• Must cover: problem definition, methodology, process description, final result/product, and evaluation
• One-semester extension possible via PC decision; missing the deadline or failing evaluation requires a new topic
• Required structure: cover page, acknowledgments, English summary (≤1 page), table of contents, list of figures/tables, introduction, main body chapters, conclusions, appendices, glossary, and bibliography

Article 50 — Evaluation and Defense

• Final document submitted to the 3-member committee at least 15 days before the defense
• Public defense: 20-minute presentation plus committee questions, possibly via videoconference
• Grade = average of the three examiners’ grades; failure means revision and a repeat defense, or a new thesis if it fails again
• Successful theses must be submitted to the HUA Library afterward

Article 51 — Intellectual Property and Plagiarism

• Governed by the Department/University Code of Academic Integrity
• For TPCO projects, IP and confidentiality terms may be set in a separate private agreement

Chapter 5: Internship

Article 52 — General Provisions

• Internships (Practical Training) can be undertaken at public, private, or international host organizations, in Greece or abroad, under instructor supervision
• Formalized via an Internship Agreement between the University, student, and host organization; ECTS credits awarded on successful completion

Article 53 — Purpose

• Gives students real work experience and professional IT skills, strengthening links between the programme and the labor market

Article 54 — Timing and Duration

• Dates set annually by the PC in line with School Assembly decisions

Article 55 — Organization and Supervision

• School Assembly appoints an Internship Committee, Appeals Committee, Departmental Coordinator, and Academic Supervisors
• Coordinator sources positions, assesses host organizations, and ranks/evaluates interns at the end
• Academic Supervisors act as liaison between the University and host organizations, monitoring student compliance and resolving issues

Article 56 — Internship Host Organizations

• Can include public services, private/public legal entities, NGOs, and international organizations, in Greece or abroad
• Host organizations appoint a supervisor and submit evaluation documentation at the end of the internship

Article 57 — Selection Criteria for Interns

• Eligible: 8th-semester students owing no more than 4 courses (up to the 6th semester); applicants rank 3 preferred positions
• Ranking based on a selection coefficient combining percentage of courses completed and average grade; ties broken by lab course grades, then lottery
• The Internship Committee matches students to positions; rejected students fall back to their 2nd/3rd choice

Article 58 — Rights and Obligations of Interns

• 5% of positions reserved for students with serious illnesses (valid Medical Committee Certificate required)
• Interns must follow host organization safety and workplace rules; violations can terminate the internship
• At completion, interns must submit an activity log, evaluation questionnaires, and a final activity report

Article 59 — Insurance and Remuneration

• Students are mandatorily covered against occupational accidents during the internship
• Covered by the host organization or the University, at no extra cost to the student

Chapter 6: Student Mobility

Article 60 — General Provisions on Student Mobility

• Students may take part in domestic or international mobility (European programmes, bilateral agreements, internal mobility)
• The Department’s Mobility Coordination Committee defines ECTS recognition procedures

Article 61 — Selection Criteria for Outgoing Students

• Eligible after completing the first year of studies, subject to each mobility programme’s specific requirements
• Selection results and criteria published on the UPS and Mobility Office websites
• Students must get their planned activities and ECTS equivalences approved by the PC before departure

Article 62 — Rights of Students Participating in Mobility

• Possible exemption from host-university tuition/fees for registration, exams, labs, and library access
• Full academic recognition at HUA for activities completed abroad, per the Learning Agreement
• Receive a transcript of records from the host institution; equal treatment to local students
• Can retain home-country scholarships/loans while abroad

Article 63 — Student Mobility – Information

• The Department, Career Office, and Erasmus Office inform students about all available mobility agreements
• Mobility opportunities published on the UPS website and presented during freshman orientation

Chapter 7: Awarding of Degrees

Article 64 — Degree Classification

• Degree grade is a weighted average of all course grades (weights set by the School Assembly), rounded to 2 decimals
• Classifications: Excellent (8.45–10.00), Very Good (6.95–8.44), Good (5.00–6.94)

Article 65 — Completion of Studies / Graduation

• Degree title: “BSc in Information Technology”
• Graduate status achieved once all required courses are passed and 240 ECTS accumulated
• Graduation date is the end of the relevant exam period, or the Thesis Project defense date if applicable
• A certificate of completion in English is available to graduates

Article 66 — Degree Award & Graduation Ceremony

• Degrees awarded within 3 months of completing studies; ceremonies held after the June, September, and January–February exam periods (announced ≥3 weeks ahead)
• Graduates must submit a graduation application and clear any pending financial obligations
• An oath is recited at the ceremony by the highest-ranked graduate; attendance isn’t mandatory for completion but is normally required for degree issuance (exceptions possible for special reasons)
• Degree issued in English: 2 certified copies plus 2 transcripts, signed by the Rector, Department Head, Programme Director, and Secretary

Article 67 — Diploma Supplement

• Free supplement issued in Greek and English describing the nature, level, and content of completed studies — without evaluative judgments or equivalence statements
• Optional specializations (each requiring 4 specialization courses): Data Management, Systems & Application Development, or Information Systems & Technology Management
• Includes student identity, programme details (with ECTS), internship/thesis info, grading scale, and further opportunities

Article 68 — Digital Certificates of Degrees via gov.gr

• Degree certificates can be issued digitally via ptyxia.gov.gr
• The same platform allows verification of a degree’s authenticity

Chapter 8: Evaluation of the Programme

Article 69 — General Provisions

• Annual evaluation by students and faculty via questionnaires; programme reviewed/updated yearly by the School Assembly
• End-of-semester evaluation covers academic profile, programme structure, teaching quality, faculty qualifications, research integration, market demand, and support services
• Anonymous, mandatory student evaluations cover course objectives, materials, instructor engagement/accessibility, organization, and exam criteria — plus free-text feedback
• Internship and Thesis Project evaluations are also mandatory; the Quality Assurance Unit publishes an annual results summary with strengths, weaknesses, and corrective measures

Article 70 — Monitoring Student Progress

• After each exam period, the Quality Assurance Unit reports pass rates, average grades, and repeat-failure statistics to the School Assembly
• Similar statistics are kept for internships, theses, and mobility, informing ongoing programme improvements

Article 71 — Program Revision

• Every 2 years, the PC reviews the strategic plan, evaluation results, external reviews, and labor-market trends, then proposes changes to the School Assembly
• Major changes (e.g. course additions/removals) include transitional arrangements for existing students
• Approved changes go through the University Quality Assurance Office and Senate; updated Study and ECTS Guides are published in English and Greek
• Minor changes (syllabus updates, course renaming) follow a lighter version of the same approval chain

Article 72 — Other Matters

• Any matters not covered by legislation, University regulations, or this Regulation are resolved by decisions of the School Assembly